Planning a convention can be a large undertaking, but it does not have to be a difficult one. Proper planning can save you time, money, and headaches in the long run. Beyond knowing where you can get the best party supplies in Austin, TX, there is a lot one should know ahead of planning a convention to make it a success. Read on to learn about planning a convention.

Define Your Purpose

Before planning can truly begin, you must define the purpose of the convention in the first place. Communicate with your partners about what the point of the convention is. This will avoid future problems from occurring. If everyone is on the same page, all expectations can be met. Keep this purpose at the forefront of all your planning efforts.

Make a Budget

While it is important to have a clear picture in your mind of how a successful convention would look, it is also important to have and stick to a budget . This does not mean you cannot splurge on vendors or gorgeous and fun decorations, but you may need to spend less on the venue.

Find Participants

Reach out to businesses, partners, sponsors, or organizations to participate in your convention. You can entice them with a gift bag or free booth, but remember to keep in mind your purpose when choosing your participants.

Set an Agenda

Planning the day-of details for the convention will allow for a stress-free event. Make sure everyone on your team knows his or her role. Plan a schedule of the happenings at the convention and assign someone the task of adhering to the schedule.

Enjoy the Event

With proper planning and delegating, you will be able to sit back and enjoy the beautiful decorations and people at your convention.

If you are looking for party decorations or supplies for your convention, call American Party Rental at (512) 236-5773. We have all your party needs to run a successful convention, from food catering to table linens. We look forward to hearing from you.

A summer wedding can be a breezy, beautiful event, which is why many couples plan their nuptials during this season. In Austin, where the weather is warm and beautiful for the majority of the year, you can plan a “summer” wedding well into what would be the fall season in colder climates. The types of wedding accessories , table linens, and decor you choose may change depending on the season, so use the guide below to plan your summer wedding.

Move the Party Outdoors

Many couples plan summer weddings so they can host their ceremony and reception outdoors. Of course, with hot sunlight and possible rain, you will still need some type of shelter for an outdoor wedding. You can rent a party tent and portable dance floor and host your whole wedding outside. Most party supply companies that provide wedding supply rentals also have tents and tent set-up services available.

Pay Attention to Timing

Correct timing is the key to a perfect summer wedding. Once you decide on a date, check the sunset time for that day of the year. Plan your ceremony to coincide with the sunset, and you just might have the perfect lighting for your pictures—just make sure that you arrange everything so that the setting sun doesn’t shine in your eyes or your guests’ eyes. As the sky darkens and the evening cools down, you can move the celebration into a tent where guests can warm up with food and dancing.

Consider Your Menu Carefully

Though many people consider a large feast-like meal an important part of a wedding, you should plan a summer meal if you have a summer wedding. If you do end up serving food while the sun is still up, avoid excessive amounts of heavy, hot food. Consider serving hors d’oeuvres that taste best at a refreshingly chilled temperature.

Are you in the midst of wedding planning? Call American Party Rental at (512) 837-6500 for all of your wedding supply rental needs in Austin . We can provide tents, tables, chairs, linens, and much more.

If you are planning any type of outdoor event, such as a wedding or family reunion, contact a company that rents party tents in Austin . In Austin, both sun and rain can be equal concerns at the same time of year, and you want to make sure that no matter what the weather is like, your guests can enjoy your outdoor event. The tips below will help you rent the right tent for your event.

Tent Size

The nature of your event will determine the size of tent you need . For a wedding ceremony and reception, you will need a tent that is large enough to cover a seating area for all of your guests, since all of them will be sitting down for most of the event. You may also want to allow room for a dance floor. For family reunions, outdoor fairs, and other types of events, you don’t need to provide cover and seating for every single guest at once, so you can make do with a smaller tent or even several smaller party tents.

Event Time

The time of day will affect the type of tent you need. For events in the middle of the day, the primary purpose of the tent is to protect guests against sun and rain. You probably do not need tent walls or a liner for daytime events in Austin, unless you are hosting one in the middle of December or January. For evening events, you should arrange for a tent with walls and a liner, since evenings can bring chilly breezes.

Tent Set-Up

You can set up smaller tents without walls or linings yourself, which makes it easy to rent a tent or two if you just want canopies to provide sun shelter for your event. If you want a larger tent, complete with walls to protect against the wind, you will need your party supply company to set it up for you.

American Party Rental provides a full range of party supplies, including tents, party lighting, tables, chairs, catering equipment, and more. Call us today (512) 837-6500 to inquire about our products, rental rates, and tent set-up services .

Many couples who get married in Austin take advantage of the warm climate by hosting their celebrations outdoors. No matter what time of year you get married, you should rent party tents to protect your guests from sun and rain if you have an outdoor wedding.

When planning a wedding yourself, you will need to rent all of the party supplies for the ceremony and reception, including tables, chairs, linens, and any wedding accessories you want. Watch this video to learn how a rental company can help you.

American Party Rental is a full-service wedding rental company in Austin. Call us at (512) 837-6500 to learn how we can provide all of the supplies you might need for a fantastic wedding.

Table linens are among the most visible wedding accessories, so you should choose them with care. You do not need to purchase linens, even if you are doing a lot of your wedding planning, set-up, and take-down yourself. A wedding supply rental company will have a wide range of linens for you to choose from in many colors, patterns, and materials.

The color of your wedding linens should fit into the color scheme of your wedding. If you go with a pastel palette, you should choose pastel linens; if your motif is jewel toned, you should use jewel-toned linens. Be sure to also consider the season when you’re selecting wedding linens. Earth tones might be best for fall and winter weddings, while bright colors and pastels are often better for summer and spring. You might also consider setting each table at your reception with a different color so your guests can find their seats easily.

You can rent linens, as well as any other party supplies you will need for your wedding, from American Party Rental. Call us today at (512) 837-6500 to rent party supplies in Austin .

Wedding tents can add style and function to your wedding reception. If you are choosing to add a wedding tent to your décor, use the following tips to decorate it and give it a personal touch.

Use a combination of lighting, table linens, and table settings to create the foundation for your wedding tent design. You can add some more flair with candles, flowers, and other wedding accessories that allow you to incorporate your wedding colors into the décor. Spend some time choosing unique design elements that will help you transform the tent into the perfect addition to your wedding.

At American Party Rental , we provide you with the event rentals you need for any occasion. Whether you are getting married or you just want to throw a big party for your family and friends, we have the items you will need to put together an amazing celebration. To learn more about our wedding supply rentals, browse our catalog online or call (512) 837-6500.

Your wedding reception is an opportunity for you and your spouse to celebrate your new union with your closest friends and family. When planning a wedding reception , you have to consider many details that will help you build your dream celebration. Keep reading to learn about the basics of planning your wedding reception.

Decide on Your Style

Before you can start getting party tent, table, chair, and table linen rentals, you have to first decide what kind of style you want for your wedding reception. Think about the colors and decorative features that you want to include in the reception venue. Whether you want a formal or an informal celebration, it is important to decide on your style before you make any decisions—this will ensure that you are able to choose cohesive elements that will work well together to build a stylish and welcoming reception.

Work with an Event Rental Company

It is very important to find an event rental company that you can trust. A company that has a wide range of products and a dependable staff can help you put together your ideal celebration. Spend some time going through the rental catalog before you agree to work with a company to make sure they have all of the wedding accessories and other rental options you need to plan a memorable wedding reception for your special day.

Bring All of the Details Together

Once you have the wedding supply rentals that you need, you can begin to figure out how to bring them together to create your ideal reception venue. Consider drawing up a blueprint of the venue and how it will look with all of the details or, if possible, actually decorating the venue in advance to ensure that it will look perfect on your wedding day.

American Party Rental has everything you need to organize your dream wedding reception. We make it easy to order rentals for a wedding of any size. To learn more about our products or to start ordering your wedding rentals, visit us online or call (512) 837-6500.

With the right party supply rentals, you can make even the simplest folding table look glamorous for your banquet. Start with a satin linen rental in a noticeable color like gunmetal. Place simple, solid colored napkins beneath the charger plates to bring the color down lower. Use candelabras and shorter floral arrangements to create multiple levels of interest. You can learn more about banquet table décor in this video clip.

Turn to American Party Rental to get the party decorations you need to optimize any event. From banquet tables to wedding accessories, we have everything you need to make your next event truly special. To learn more, visit us online or call (512) 837-6500.

Graduation season is nearly here, and now is the time to start planning the details for your party to celebrate this momentous occasion. Whether you are planning the party for yourself or for your child, be sure to take the time to figure out what you really want at the event. Use this guide to learn a few tips to help you host a successful graduation party .

Get All of the Supplies You Need

Whether you are hosting the party in your backyard or found an offsite venue, you have to prepare yourself with the party supplies you need to put the event together. Look into getting party rentals like tables, chairs, linens, and audio/visual equipment. Choosing and reserving these rentals in advance will make it much easier to put together a successful party.

Find a Theme

Party planning becomes much easier when you have a theme around which to design your party. If the graduate loves a certain movie or book, you might want to incorporate it into the party. You can even create unique seals for your party favors that honor the graduate and connect the rest of the details of the party. Choosing some kind of theme before you start to really plan the party makes it much easier to select the other details.

Figure Out the Menu

If you are planning to serve food at the party, you should decide on a menu as soon as possible. Deciding on the food gives you a better idea of how many plates and serving containers you will need. Create a list of food and beverages that you plan to serve and go through the event rental company’s product catalog. Renting products that make it easier to serve your food will take a lot of stress out of the party planning.

American Party Rental is here to help you plan graduation, birthday, and engagement parties. We have a wide range of party rentals that give you what you need to bring all of the details of a party together. To learn more about our graduation party supplies, party lighting, and our event rentals, visit us online or call (512) 837-6500.

At American Party Rental, we have experienced staff members ready to provide you with the expertise and customer service you need while planning a wedding or party. Our loyal and passionate team is dedicated to making sure you get the best service and the best party supplies in Austin.

Since 1998, Irene Cabrera has brought her expertise and infectious good spirit to our rental showroom. Her professionalism makes touring the showroom and planning your event a great experience. Valerie Elmore is our event-planning expert with a 30-year career in the rental industry and plenty of knowledge. Since 2013, Ashley Ruedas has ensured customers get top-quality service and is dedicated to creating an attractive showroom. Roberta Terrasas is American Party Rental’s Head Linen Professional, and since 2001, she has been dedicated to helping customers get the linens they need. Anthony Briones began as Warehouse Manager in 2003, and his enthusiasm for customer service and consistency led him to become the Delivery Manager in 2008.

To learn about our party supply rentals, wedding supply rentals, or party lighting options, please visit our showroom in Austin. You can also call American Party Rental at (512) 837-6500 or visit our website to find out more.