Everyone loves a good outdoor event, from a large outdoor party to a themed barbeque with friends and family. However, not everyone loves being in the sun all day. Often when people think of getting party supplies in Austin, TX, they do not think to get a tent or some other shelter that will provide shade for their guests. In order to help you plan for your next outdoor party, look on to see why providing shade at your next outdoor event is important.

Shade Provides Comfort

Outdoor parties can attract people of all ages. Often times it is difficult for your guests to be in the sun all day. Anyone who has been around a toddler that is uncomfortable because of too much heat knows that it is not fun. Before you know it, everyone will start to feel the discomfort from being in the sun too long. As a host it is important to acknowledge that shade is needed and provide it for your guests. Renting a tent from a party supply company will allow your guests the opportunity to cool off when they need it, keeping everyone comfortable.

Shade Prevents Health Threats

Being out in the sun for hours at a time can pose health threats to your guests, such as sunburns and overheating. Nothing can bring your party to a halt, like someone getting heatstroke. Often times outdoor parties are accompanied by beverages that can dehydrate the guests. Dehydration mixed with too much sun can be dangerous. Renting tents to provide shade for your guests allows them to be protected from the sun’s UV rays and prevents overheating. This allows for your guests to be focused on having a good time with friends, family, or co-workers in the outdoors.

If you are planning an outdoor event and wish to provide shade for your guests, call American Party Rental at (512) 236-5773. From party food catering to tent rentals and decorations, our staff will help to make sure all your party needs are taken care of.

Planning a convention can be a large undertaking, but it does not have to be a difficult one. Proper planning can save you time, money, and headaches in the long run. Beyond knowing where you can get the best party supplies in Austin, TX, there is a lot one should know ahead of planning a convention to make it a success. Read on to learn about planning a convention.

Define Your Purpose

Before planning can truly begin, you must define the purpose of the convention in the first place. Communicate with your partners about what the point of the convention is. This will avoid future problems from occurring. If everyone is on the same page, all expectations can be met. Keep this purpose at the forefront of all your planning efforts.

Make a Budget

While it is important to have a clear picture in your mind of how a successful convention would look, it is also important to have and stick to a budget . This does not mean you cannot splurge on vendors or gorgeous and fun decorations, but you may need to spend less on the venue.

Find Participants

Reach out to businesses, partners, sponsors, or organizations to participate in your convention. You can entice them with a gift bag or free booth, but remember to keep in mind your purpose when choosing your participants.

Set an Agenda

Planning the day-of details for the convention will allow for a stress-free event. Make sure everyone on your team knows his or her role. Plan a schedule of the happenings at the convention and assign someone the task of adhering to the schedule.

Enjoy the Event

With proper planning and delegating, you will be able to sit back and enjoy the beautiful decorations and people at your convention.

If you are looking for party decorations or supplies for your convention, call American Party Rental at (512) 236-5773. We have all your party needs to run a successful convention, from food catering to table linens. We look forward to hearing from you.

A summer wedding can be a breezy, beautiful event, which is why many couples plan their nuptials during this season. In Austin, where the weather is warm and beautiful for the majority of the year, you can plan a “summer” wedding well into what would be the fall season in colder climates. The types of wedding accessories , table linens, and decor you choose may change depending on the season, so use the guide below to plan your summer wedding.

Move the Party Outdoors

Many couples plan summer weddings so they can host their ceremony and reception outdoors. Of course, with hot sunlight and possible rain, you will still need some type of shelter for an outdoor wedding. You can rent a party tent and portable dance floor and host your whole wedding outside. Most party supply companies that provide wedding supply rentals also have tents and tent set-up services available.

Pay Attention to Timing

Correct timing is the key to a perfect summer wedding. Once you decide on a date, check the sunset time for that day of the year. Plan your ceremony to coincide with the sunset, and you just might have the perfect lighting for your pictures—just make sure that you arrange everything so that the setting sun doesn’t shine in your eyes or your guests’ eyes. As the sky darkens and the evening cools down, you can move the celebration into a tent where guests can warm up with food and dancing.

Consider Your Menu Carefully

Though many people consider a large feast-like meal an important part of a wedding, you should plan a summer meal if you have a summer wedding. If you do end up serving food while the sun is still up, avoid excessive amounts of heavy, hot food. Consider serving hors d’oeuvres that taste best at a refreshingly chilled temperature.

Are you in the midst of wedding planning? Call American Party Rental at (512) 837-6500 for all of your wedding supply rental needs in Austin . We can provide tents, tables, chairs, linens, and much more.

If you are planning any type of outdoor event, such as a wedding or family reunion, contact a company that rents party tents in Austin . In Austin, both sun and rain can be equal concerns at the same time of year, and you want to make sure that no matter what the weather is like, your guests can enjoy your outdoor event. The tips below will help you rent the right tent for your event.

Tent Size

The nature of your event will determine the size of tent you need . For a wedding ceremony and reception, you will need a tent that is large enough to cover a seating area for all of your guests, since all of them will be sitting down for most of the event. You may also want to allow room for a dance floor. For family reunions, outdoor fairs, and other types of events, you don’t need to provide cover and seating for every single guest at once, so you can make do with a smaller tent or even several smaller party tents.

Event Time

The time of day will affect the type of tent you need. For events in the middle of the day, the primary purpose of the tent is to protect guests against sun and rain. You probably do not need tent walls or a liner for daytime events in Austin, unless you are hosting one in the middle of December or January. For evening events, you should arrange for a tent with walls and a liner, since evenings can bring chilly breezes.

Tent Set-Up

You can set up smaller tents without walls or linings yourself, which makes it easy to rent a tent or two if you just want canopies to provide sun shelter for your event. If you want a larger tent, complete with walls to protect against the wind, you will need your party supply company to set it up for you.

American Party Rental provides a full range of party supplies, including tents, party lighting, tables, chairs, catering equipment, and more. Call us today (512) 837-6500 to inquire about our products, rental rates, and tent set-up services .